C
C.A.R.E.
Guest
C.A.R.E. would like to invite all AMHA members to join in discussions of pros and cons of the following proposed amendments to the Bylaws and Rules and Regulations that will be voted on at the 2010 AMHA Annual Meeting.
--------------------------------------------------------------------------------------------------------------------------------
[SIZE=14pt] [/SIZE]
2009 RULES & REGS RULE AMENDMENTS
IMPACT STATEMENTS
To be voted on at the 2009 Annual Meeting
[SIZE=12pt]April 22, 2009[/SIZE]
[SIZE=12pt][/size][/SIZE]
[SIZE=12pt]If you do not see a proposal that you submitted, please contact Kristy Mackey at 817.783.5600, ext 307 or email [/SIZE][SIZE=12pt][email protected][/SIZE]
[SIZE=12pt]Note: All deletions will bestrikethrough & changes will be indicated by Bold print. The number on the right side of the page is for identification purposes only.[/SIZE]
[SIZE=12pt]Rules & Regs #185, Registration Numbers, page 48 #951[/SIZE]
Submitted by: Pam Pruitt
The Association will issue registration numbers in consecutive order, based upon the order in which the applications are processed by the Association.,with the exception of horses previously registered with another registry which will keep their existing numbers preceded by the letters "TR" and the initials of the former registry.
Justification:
Delete as above. This policy has not been followed for years.
Breeding Requirements #192B-13, page 53 #952
Submitted by: Frank Lupton
Gelding (or death) of the stallion will preclude the use of the frozen semen as of the date of gelding (or death).
Rules & Regs
DNA Testing #953
This standing rule passed at the Annual Meeting, but was not exactly what Pam requested. Please speak with Pam about this at the June Meeting.
The AMHA began DNA testing at UC Davis Lab in 1994. As of January 2009 we have over 22,000 horses DNA tested through the Davis Lab in California. Our data base with UC Davis has increased typically 4000 horse per year, with many of our horse's parent qualified. We are now able to ask the lab to put a parentage case in the "mix" for an unknown parentage case. One parent must be correct in order for this procedure to be used, but many times they are able to find a match in their database.
Since 1996 we have allowed DNA reports from other labs to be recorded with us by charging a $10.00 fee, and requiring a DNA form to be signed. The Davis Lab charges AMHA $10.00 for this recording service.
It is our desire to require everyone to use the Davis Lab from now on. We feel that since the majority of our DNA database is there we should exclusively use them in order to maintain integrity and keep our records accurate.
Pam Pruitt
Registration Department Supervisor
--------------------------------------------------------------------------------------------------------------------------------
[SIZE=12pt] [/SIZE][SIZE=14pt] [/SIZE]
2009 BYLAW RULE AMENDMENTS
IMPACT STATEMENTS
To be voted on at the 2010 Annual Meeting
April 14, 2009
If you do not see a proposal that you submitted, please contact Kristy Mackey at 817.783.5600, ext 307 or email [email protected]
Note: All deletions will bestrikethrough & changes will be indicated by Bold print. The number on the right side of the page is for identification purposes only.
[SIZE=10pt][/SIZE]
ARTICLE VI, Section 4, Voting, Page 13 #964
Submitted by: Mona Stone
Regular Members
All regular Members who have attained the age of nineteen (19) years as of thirty (30) days preceding such meeting and who have been Regular Members for at least six (6) months are entitled to vote on any matter before the Annual Meeting or any special meeting. (Each regular member may vote in person by attending the Annual Meeting, or by mail-in ballot or by internet vote in the election of officers and on proposed amendments to the bylaws, show rules and rules and regulations.) Whenever in these bylaws the term member or members shall be used unless otherwise specified, it shall mean a member(s) in good standing having the right to vote.
Suggested implementation for the mail ballot voting:
Ballots will be mailed to all regular members containing the names of directors seeking an office on the Executive Committee, listing all offices they would consider serving. This would be President, Vice President, Secretary, Treasurer and Director At Large. All proposed amendments to bylaws, rules and regulations and show rules to be voted on at the Annual Meeting will include rationale statements of pros and cons for each amendment, and committee input. These ballots will be mailed no later than December 31, of each year. Members will return both ballots in the same envelope to accounting firm no later than January 15 prior to the Annual Meeting. Ballots will be handled in the same procedure as the handling of voting for directors. Members will submit a fee of $25.00 with their ballots to the accounting firm. (This fee of $25.00 is the same amount as the registration fee to attend the Annual Meeting to vote, and will help offset expense to AMHA for tabulation of votes.) If fee is not included with the ballot, the ballot will be an invalid vote.
Accounting firm will submit the results of the number of votes in favor and against on each of the amendments. Accounting firm will submit the results of the number of votes for candidates for each office in a separate envelope. The results will be submitted to the President no later than seven (7) days before the date of the Annual Meeting. The results of the tabulation of votes will NOT be opened until all votes of members present at the meeting have been tabulated for the election of each office and each amendment. The President will then open envelopes and tabulate total votes of members present and mail ballots. The results will be announced and officially recorded. Accounting firm and AMHA office will keep results of all mail ballots on file for one (1) year.
An Internet Web Cam service that allows member interaction will be hired for the purpose of allowing members to view the Annual Meeting by internet, hear all discussion on proposed amendments to bylaws and rules, and vote for or against all changes. The members will also vote for the each of the five officers that will serve as the Executive Committee. The Internet votes will be added to the votes of the members present at the meeting and the results will be final. The fee per member for viewing the Annual Meeting and voting will be $25.00.
(The AMHA has hired Internet Web Cam services for the World Show Sale and allowed interaction on monetary bids for horses from all over the world. The voting procedure for the Annual Meeting could be handled in a similar procedure.)
Rationale: AMHA is constantly looking for ways to increase membership. The opportunity to allow the members to take part in the decisions of the Association by voting by mail or internet ballot will encourage the increase in membership and will halt the steady loss of members and the decline in horse registrations that AMHA is now facing. The entire membership will have the opportunity to take part in the operations of their Association, thus making it a more "member friendly" organization.
Article VI, Section 4 ©
Quorum
At DELETE(any meeting) ADD (the Annual Meeting) of the members of the Association a quorum to do business shall consist of the majority of the largest number of Regular members in good standing that have registered at such meeting ADD (to vote in person or by Internet Web Cam.)
Submitted in conjunction with #966
[SIZE=10pt][/SIZE]
Article VII Section 4A, Regional Elections, Page 17 #965
Submitted by: Kristy Mackey
[SIZE=12pt][/SIZE]
[SIZE=10pt](A) Nominations[/SIZE]
The Regular Members of each region shall submit the names of those they wish to nominate for a Director to the President or to his designee on form and by date requested. The appropriate Nomination Form will be published in the August/September Miniature Horse World or mailed to current members.
Rationale:
If we publish the Nomination Form in the MHW, we would save approximately $1600.00 per year. This amount includes copies, postage and cost to run copies and stuff envelopes by an outside service.
[SIZE=12pt][/SIZE]
[SIZE=10pt]Stats:[/SIZE]
Election # of Nomination Letters Mailed # of Members Responding
2007 2953 39
2008 2847 34[SIZE=10pt][/SIZE]
Article IX, Section 4, Elections, Page 20 #966
Submitted by: Mona Stone
By two months No later than sixty (60) days prior to the February Annual Meeting each year, any eligible Director (including those to be seated) who wish to run for an office MUST submit a biographical sketch to the AMHA National office. Such information will be placed on the AMHA website and a copy placed in each member's packet at the Annual Meeting. Additionally, candidates may be nominated from the floor but will be required to present a biography at the meeting. All candidates should be prepared to answer questions from the floor regarding their qualifications Only those eligible Directors that submit a biographical sketch sixty (60) days prior to the Annual Meeting will be allowed to be a nominee for an office. At this time, Directors MUST declare what office or offices they will be a candidate for. Directors may declare to be a candidate for one or more offices in which they feel they are qualified to serve.
Nominations will only be accepted during the meeting in the case that there were no candidates declared for any specific office. Should that situation arise, nominations will be accepted from the members present at the Annual Meeting and those members registered to vote via Internet Web Cam. (This situation would prevent nominations from members submitting mail ballots.) Directors nominated at the meeting that did not submit a biographical sketch before the sixty (60) day deadline will be prepared to present one at the meeting. Votes of both the members present at the meeting and the votes cast by members on the Internet Web Cam will be counted together and the results will be announced for the winner of the office.
The Officers shall benominated from the floor elected by a majority of the votes cast at the Annual Meeting of the members, by ballot of members present, and members registered to vote on the Internet Web Cam. Provided however, that in the event but one person is nominated for an office the election may be by voice vote. In the event there are three (3) or more candidates for any office, and no candidate receives a majority of the votes cast, the nominee receiving the lowest number of votes shall be dropped from each ballot and there shall be run-offs until one nominee receives a majority of the votes cast.
Submitted in conjunction with #964
Article XI, Section 2, Closed Registry, Page 25 #967
Submitted by Kate Beevers
"Hardship qualifications" to be defined by committee "kur" all hardship horses – this is allowed via "height and other qualifications"
Article XI, Sect 2 Closed Registry, Page 25
"Specifically report of physical inspection of height and any other HARDSHIP registry qualifications"
Rationale:
My interest is to set a high standard for hardship horses – That there are "kur'd" as warmbloods are to meet more than just height – that they be a good quality addition to the gene pool of AMHA.
If you don't understand this please email me. I presented a ratio based standard several years ago and unfortunately sent in my original data. I never heard back and my original research material was never returned and the office claimed it was lost.
Loosely this "kur" is based on "Champion Horses" of the last 3-5. So hardship horses aren't dumpy little ponies – This will also address the distress expressed by the international committee RE: hard shipping short ponies.
I would appreciate correspondence from the Rules & Regs committee chair.
[SIZE=10pt][/SIZE]
Article XI, Sect 2, Closed Registry, Page 25 #968
Submitted by Libby Rosen
The registry and stud book of The American Miniature Horse Association shall be closed effective December 31, 2013, after which all newly registered horses shall consist only of those horses with previously registered AMHA sire and dams, with the exception of Heritage registered horses.
Add new Section below and renumber accordingly:
Article XI - Registry and Stud Book
Section 5, Heritage Registration
Horses with one currently registered AMHA parent and one parent whose papers have been surrendered for being oversized may be registered if the following conditions have been met; (1) Both parents have been DNA'd. (2) The horse is parent qualified. (3) The horse is over (60) months of age. (4) The horse is thirty-four (34) inches or less in height. (5) Payment of a non-refundable inspection fee when accompanied by a report of the physical inspection of height and any other registry qualifications conducted by a Past or Present Regional Director. The report shall be accomplished by arrangement between the owner and the inspector at the owner's expense. The Registration Fee shall be three (3) times the regular mature mare fee; five (5) times the regular mature stallion fee; and three (3) times the regular mature gelding fee.
Justification:
These horses are offspring with 100% known AMHA breeding. If they have met the mature height requirement we should welcome them. They aren't' like Hardship horses that we know nothing about. We know the height of their ancestors.
This will allow members who follow our rules to be rewarded. Right now we know we have small horses who produce some oversized offspring. We also know that some of those oversized offspring never produce anything over 34".
This will encourage people to DNA their horses adding to our genetic base.
By charging a moderate increase in fees which should only cover office costs, we will not be punishing our members who are honest about the size of their horses.
Article XI, Sect 4, Permanent Registration, Page 25 #969
Submitted by Kate Beevers
Permanent certificates of registration shall be issued to qualified Miniature Horses who have attained the actual age of five (5) years, and measures thirty-four (34) inches or less in height, measured at the base of the last hairs of the mane while standing squarely on a level surface, and have met all the requirements of the Association. All horses going permanent will do so after achieving the required age and being measured by an AMHA certified measurer.
--------------------------------------------------------------------------------------------------------------------------------
We would like to call attention to the proposals submitted by Mona Stone on behalf of C.A.R.E. that would allow every member of AMHA to have a voice in making decisions in the Association by mail or internet voting, without having to attend the Annual Meeting. These proposals are numbers 964 and 966.
The proposals will put the decisions that are made for our Association in the hands of the 12,000 members of AMHA, and no longer allow decisions to be made by 50 or 100 members that attend the Annual Meeting.
AMHA members we welcome your opinions.
--------------------------------------------------------------------------------------------------------------------------------
[SIZE=14pt] [/SIZE]
2009 RULES & REGS RULE AMENDMENTS
IMPACT STATEMENTS
To be voted on at the 2009 Annual Meeting
[SIZE=12pt]April 22, 2009[/SIZE]
[SIZE=12pt][/size][/SIZE]
[SIZE=12pt]If you do not see a proposal that you submitted, please contact Kristy Mackey at 817.783.5600, ext 307 or email [/SIZE][SIZE=12pt][email protected][/SIZE]
[SIZE=12pt]Note: All deletions will be
[SIZE=12pt]Rules & Regs #185, Registration Numbers, page 48 #951[/SIZE]
Submitted by: Pam Pruitt
The Association will issue registration numbers in consecutive order, based upon the order in which the applications are processed by the Association.
Justification:
Delete as above. This policy has not been followed for years.
Breeding Requirements #192B-13, page 53 #952
Submitted by: Frank Lupton
Gelding (or death) of the stallion will preclude the use of the frozen semen as of the date of gelding (or death).
Rules & Regs
DNA Testing #953
This standing rule passed at the Annual Meeting, but was not exactly what Pam requested. Please speak with Pam about this at the June Meeting.
The AMHA began DNA testing at UC Davis Lab in 1994. As of January 2009 we have over 22,000 horses DNA tested through the Davis Lab in California. Our data base with UC Davis has increased typically 4000 horse per year, with many of our horse's parent qualified. We are now able to ask the lab to put a parentage case in the "mix" for an unknown parentage case. One parent must be correct in order for this procedure to be used, but many times they are able to find a match in their database.
Since 1996 we have allowed DNA reports from other labs to be recorded with us by charging a $10.00 fee, and requiring a DNA form to be signed. The Davis Lab charges AMHA $10.00 for this recording service.
It is our desire to require everyone to use the Davis Lab from now on. We feel that since the majority of our DNA database is there we should exclusively use them in order to maintain integrity and keep our records accurate.
Pam Pruitt
Registration Department Supervisor
--------------------------------------------------------------------------------------------------------------------------------
[SIZE=12pt] [/SIZE][SIZE=14pt] [/SIZE]
2009 BYLAW RULE AMENDMENTS
IMPACT STATEMENTS
To be voted on at the 2010 Annual Meeting
April 14, 2009
If you do not see a proposal that you submitted, please contact Kristy Mackey at 817.783.5600, ext 307 or email [email protected]
Note: All deletions will be
[SIZE=10pt][/SIZE]
ARTICLE VI, Section 4, Voting, Page 13 #964
Submitted by: Mona Stone
Regular Members
All regular Members who have attained the age of nineteen (19) years as of thirty (30) days preceding such meeting and who have been Regular Members for at least six (6) months are entitled to vote on any matter before the Annual Meeting or any special meeting. (Each regular member may vote in person by attending the Annual Meeting, or by mail-in ballot or by internet vote in the election of officers and on proposed amendments to the bylaws, show rules and rules and regulations.) Whenever in these bylaws the term member or members shall be used unless otherwise specified, it shall mean a member(s) in good standing having the right to vote.
Suggested implementation for the mail ballot voting:
Ballots will be mailed to all regular members containing the names of directors seeking an office on the Executive Committee, listing all offices they would consider serving. This would be President, Vice President, Secretary, Treasurer and Director At Large. All proposed amendments to bylaws, rules and regulations and show rules to be voted on at the Annual Meeting will include rationale statements of pros and cons for each amendment, and committee input. These ballots will be mailed no later than December 31, of each year. Members will return both ballots in the same envelope to accounting firm no later than January 15 prior to the Annual Meeting. Ballots will be handled in the same procedure as the handling of voting for directors. Members will submit a fee of $25.00 with their ballots to the accounting firm. (This fee of $25.00 is the same amount as the registration fee to attend the Annual Meeting to vote, and will help offset expense to AMHA for tabulation of votes.) If fee is not included with the ballot, the ballot will be an invalid vote.
Accounting firm will submit the results of the number of votes in favor and against on each of the amendments. Accounting firm will submit the results of the number of votes for candidates for each office in a separate envelope. The results will be submitted to the President no later than seven (7) days before the date of the Annual Meeting. The results of the tabulation of votes will NOT be opened until all votes of members present at the meeting have been tabulated for the election of each office and each amendment. The President will then open envelopes and tabulate total votes of members present and mail ballots. The results will be announced and officially recorded. Accounting firm and AMHA office will keep results of all mail ballots on file for one (1) year.
An Internet Web Cam service that allows member interaction will be hired for the purpose of allowing members to view the Annual Meeting by internet, hear all discussion on proposed amendments to bylaws and rules, and vote for or against all changes. The members will also vote for the each of the five officers that will serve as the Executive Committee. The Internet votes will be added to the votes of the members present at the meeting and the results will be final. The fee per member for viewing the Annual Meeting and voting will be $25.00.
(The AMHA has hired Internet Web Cam services for the World Show Sale and allowed interaction on monetary bids for horses from all over the world. The voting procedure for the Annual Meeting could be handled in a similar procedure.)
Rationale: AMHA is constantly looking for ways to increase membership. The opportunity to allow the members to take part in the decisions of the Association by voting by mail or internet ballot will encourage the increase in membership and will halt the steady loss of members and the decline in horse registrations that AMHA is now facing. The entire membership will have the opportunity to take part in the operations of their Association, thus making it a more "member friendly" organization.
Article VI, Section 4 ©
Quorum
At DELETE
Submitted in conjunction with #966
[SIZE=10pt][/SIZE]
Article VII Section 4A, Regional Elections, Page 17 #965
Submitted by: Kristy Mackey
[SIZE=12pt][/SIZE]
[SIZE=10pt](A) Nominations[/SIZE]
The Regular Members of each region shall submit the names of those they wish to nominate for a Director to the President or to his designee on form and by date requested. The appropriate Nomination Form will be published in the August/September Miniature Horse World or mailed to current members.
Rationale:
If we publish the Nomination Form in the MHW, we would save approximately $1600.00 per year. This amount includes copies, postage and cost to run copies and stuff envelopes by an outside service.
[SIZE=12pt][/SIZE]
[SIZE=10pt]Stats:[/SIZE]
Election # of Nomination Letters Mailed # of Members Responding
2007 2953 39
2008 2847 34[SIZE=10pt][/SIZE]
Article IX, Section 4, Elections, Page 20 #966
Submitted by: Mona Stone
Nominations will only be accepted during the meeting in the case that there were no candidates declared for any specific office. Should that situation arise, nominations will be accepted from the members present at the Annual Meeting and those members registered to vote via Internet Web Cam. (This situation would prevent nominations from members submitting mail ballots.) Directors nominated at the meeting that did not submit a biographical sketch before the sixty (60) day deadline will be prepared to present one at the meeting. Votes of both the members present at the meeting and the votes cast by members on the Internet Web Cam will be counted together and the results will be announced for the winner of the office.
The Officers shall be
Submitted in conjunction with #964
Article XI, Section 2, Closed Registry, Page 25 #967
Submitted by Kate Beevers
"Hardship qualifications" to be defined by committee "kur" all hardship horses – this is allowed via "height and other qualifications"
Article XI, Sect 2 Closed Registry, Page 25
"Specifically report of physical inspection of height and any other HARDSHIP registry qualifications"
Rationale:
My interest is to set a high standard for hardship horses – That there are "kur'd" as warmbloods are to meet more than just height – that they be a good quality addition to the gene pool of AMHA.
If you don't understand this please email me. I presented a ratio based standard several years ago and unfortunately sent in my original data. I never heard back and my original research material was never returned and the office claimed it was lost.
Loosely this "kur" is based on "Champion Horses" of the last 3-5. So hardship horses aren't dumpy little ponies – This will also address the distress expressed by the international committee RE: hard shipping short ponies.
I would appreciate correspondence from the Rules & Regs committee chair.
[SIZE=10pt][/SIZE]
Article XI, Sect 2, Closed Registry, Page 25 #968
Submitted by Libby Rosen
The registry and stud book of The American Miniature Horse Association shall be closed effective December 31, 2013, after which all newly registered horses shall consist only of those horses with previously registered AMHA sire and dams, with the exception of Heritage registered horses.
Add new Section below and renumber accordingly:
Article XI - Registry and Stud Book
Section 5, Heritage Registration
Horses with one currently registered AMHA parent and one parent whose papers have been surrendered for being oversized may be registered if the following conditions have been met; (1) Both parents have been DNA'd. (2) The horse is parent qualified. (3) The horse is over (60) months of age. (4) The horse is thirty-four (34) inches or less in height. (5) Payment of a non-refundable inspection fee when accompanied by a report of the physical inspection of height and any other registry qualifications conducted by a Past or Present Regional Director. The report shall be accomplished by arrangement between the owner and the inspector at the owner's expense. The Registration Fee shall be three (3) times the regular mature mare fee; five (5) times the regular mature stallion fee; and three (3) times the regular mature gelding fee.
Justification:
These horses are offspring with 100% known AMHA breeding. If they have met the mature height requirement we should welcome them. They aren't' like Hardship horses that we know nothing about. We know the height of their ancestors.
This will allow members who follow our rules to be rewarded. Right now we know we have small horses who produce some oversized offspring. We also know that some of those oversized offspring never produce anything over 34".
This will encourage people to DNA their horses adding to our genetic base.
By charging a moderate increase in fees which should only cover office costs, we will not be punishing our members who are honest about the size of their horses.
Article XI, Sect 4, Permanent Registration, Page 25 #969
Submitted by Kate Beevers
Permanent certificates of registration shall be issued to qualified Miniature Horses who have attained the actual age of five (5) years, and measures thirty-four (34) inches or less in height, measured at the base of the last hairs of the mane while standing squarely on a level surface, and have met all the requirements of the Association. All horses going permanent will do so after achieving the required age and being measured by an AMHA certified measurer.
--------------------------------------------------------------------------------------------------------------------------------
We would like to call attention to the proposals submitted by Mona Stone on behalf of C.A.R.E. that would allow every member of AMHA to have a voice in making decisions in the Association by mail or internet voting, without having to attend the Annual Meeting. These proposals are numbers 964 and 966.
The proposals will put the decisions that are made for our Association in the hands of the 12,000 members of AMHA, and no longer allow decisions to be made by 50 or 100 members that attend the Annual Meeting.
AMHA members we welcome your opinions.